Parallel Business Centres
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Telephone answering serviceMail forwardingMeeting room hire

Intouch - your Virtual Office

Click here to download In Touch brochure in PDF format (232 kb)

When your business needs everything but an office be In Touch with Parallel Business Centres

Today's small businesses are often highly mobile or can operate effectively from a home base. Thanks to IT and mobile communications, a traditional office may be unnecessary. However, simply ditching the desks may deprive your business of the valuable support services that a business centre can offer. Services your clients may still expect you to have on tap. Virtual office services that Parallel Business Centres can provide for one small monthly fee. Boost your profile and operational effectiveness with:

  • A prestige business address in an unbranded business centre
  • Formal and informal meeting facilities
  • Reception, telephone answering and mail handling
  • Professional staff who know you and make your visitors welcome
  • Business lunches organised
  • Back-office support, including quality copying facilities and mailshot distribution
  • AV and other specialist equipment available to hire.

Yes, it is possible to source most of these facilities individually, but how many profit opportunities will you miss while trying to do so?

Join In Touch and you join Parallel's in-house business community with ready made opportunities for business support and inter-trading. And, when the time comes to grow, perhaps by taking office space in one of our centres, there is no need to change your business address or telephone number, or stationery.

In Touch is provided by Parallel Business Centres, a well-established group of fully serviced offices in heritage buildings at Guildford and Fetcham, near Leatherhead Surrey and Fareham, Hampshire. As an In Touch member, your business will have access to the facilities at each of these centres.

In Touch virtual office services

Parallel Business Portfolio Per Month
Mail forwarding, to include designated head office at centre of your choice and then the use of our other premises as regional branch office addresses, provision of dedicated phone answering service at your nominated head office and access to room hire at all centres. £160.00
Dedicated Telephone Answering Service
Calls come in on a dedicated line and are answered using the client's company name; callers are either asked to leave a message on the voicemail or transferred to you at a number of your choice for you to answer (you will bear the cost of transferred calls).

Our voicemail facility allows 24-7 access. In cases where a caller is trying to contact the client urgently, we will make every effort to contact them as soon as possible. We do not, unless instructed, give out other contact numbers to callers.
£130.00
Telephone Divert Service
Single telephone number at your chosen centre to be on permanent divert to number of your choice. Includes mail forwarding service (you will bear the cost of forwarded calls, postage and envelope). £123.00
House Telephone Answering Service
Calls come in on the general number and are answered in the 'House' name; callers are asked to leave a message on the voicemail and clients call in at a time convenient to themselves to collect any messages. £80.00
Mail Forwarding
This allows the use of our prestigious address on your company stationery. Mail received will be re-addressed and forwarded on the same day, or held for collection. £38.00 plus cost of
postage and envelope
This does not include receipt of parcels. Small parcels can be received by prior arrangement. £5.50
per parcel
Fax Number
In conjunction with one of the above services, a fax number can be set-up and permanently diverted to your machine. £11.00
Set up fee for above £27.00
One-off charge
Optional Extra
Additional voicemail boxes, customised for individuals £25.00
One-off charge
Terms
  • All fees are invoiced quarterly and are due for payment in advance, by direct debit. A deposit of £100.00, or £200.00 for Portfolio service, refundable on departure, allows 'In Touch' clients to use Parallel's facilities such as telephones, faxes, photocopying, room hire services and the call transfer facility as well as postage and envelopes to forward mail. A monthly account, in arrears will then be submitted for services used and will be settled by direct debit.

  • These services are offered for a minimum period of six months, after which notice must be given, in writing, before further quarterly invoices are raised. i.e. to arrive at our offices no later that the last day of the second month, in any quarter.
All prices are subject to VAT January 2011

Office and Meeting Room Hire for In Touch

Per hour Per half day or evening Per day
Meeting Rooms
Small meeting room or offices for one or two £17.00 £86.00 £141.50
Boardroom Cams Hall and Parallel House £28.50 £68.00 £113.00
Boardroom style
Oval Room - Cams Hall £34.00 £96.00 £170.00
Shell Room - Fetcham Park House £34.00 £96.00 £170.00
Ante Room and Salon - Fetcham Park House £43.0 £145.00 £215.00
Theatre Style, up to 60 or for dining over 12
Oval Room - Cams Hall £145.00 £215.00
Salon and Ante Room - Fetcham Park House £200.00 £270.00
Reception Hall, evening only £34.0
Hot desk and phone in open plan area, excludes calls £5.70 £21.00 £42.50

Half day rate for periods 9.00am - 1.00pm, 1.30pm - 5.30pm or 6.00pm - 10.00pm. Day rate is based on 9.00am to 6.00pm.

Evening use does not include provision of a receptionist or on-site staff back up. This service is available by negotiation, if required.

Weekend rates are available from the Centre Manager for conferences, events and wedding receptions.

The above prices include mineral water, use of OHP, screen, wipeboard and flip charts (which will be supplied with one pad, additional pads are chargeable). Modem and analogue line access in meeting rooms by prior request.

Cancellation must be received a full working day before the event; otherwise a cancellation fee of 50% will be charged. When booking more than one room - cancellations cannot be accepted and the full rent will be due - unless re-booked by another client - in which case a 10% administration charge will be made.

Please request emailed menus and refreshments list from reception. We have a selection of working buffet menus, which include provision of napkins, china plates and are designed to be served from the conference table. Alternatively, we have the option of a full cordon bleu menu for hot or cold food, waiter service, linen, cutlery, china and glass. These prices will be subject to a one off booking fee of £5. Our caterers would be delighted to discuss with you directly menu options, if wished.
All prices are subject to VAT January 2011

An accredited member of the
Business Centre Association

BCA Member